Google Docs

Google’s reduction of energy use for servers and server cooling.

Google wants businesses to make Google Apps their primary productivity suite, so the company is recruiting at full swing today with a new blog post that discloses a few stats about its energy efficiency.

Google Apps is a Google service that features several Web applications like traditional office suites. The services vary per edition but generally include Docs, Gmail, Calendar, Talk, Sites, Groups, Video, and Marketplace. Its popularity among businesses and academicians is rapidly increasing due to enhanced sharing features, accessibility, and cost.

According to Senior Vice President for Technical Infrastructure Urs Hoelzle on the Official Google Blog:

Hoelzle further explained how lower energy use equals less carbon pollution. The executive supported this statement with an anecdote about the U.S. General Administration. It switched to Google Apps for Government to save $285,000 annually at a 93 percent cost reduction, and it reduced energy consumption by 90-percent and carbon emissions by 85-percent.

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Google sought consumer feedback on its highly anticipated Google Glasses product today while set up in a street fair booth in the San Francisco area.

According to GottaBeMobile’s Xavier Lanier, who also posted the picture above, the Google Research booth on Union Street screened “qualified” passerbys with an insights survey:

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[youtube=http://www.youtube.com/watch?feature=player_embedded&v=0ee3R3tfdd4]

You probably know by now that Google just unveiled its new cloud service called “Google Drive.” The service integrates with Google Docs online, offers an Android app, and it provides a desktop app for Dropbox-like functionality. In addition, Google announced availability of a Google Drive SDK and 18 web apps that used the SDK to create apps integrated with the service.

Integrating your application with Google Drive makes it available to millions of users. Drive apps are distributed from the Chrome Web Store, and can be used with any modern browser. Plus, your app can take advantage of Google’s sharing, storage, and identity management features.

So, what exactly will the Google Drive SDK allow you to do? Google will allow you to integrate sharing through Drive directly into your apps that manage files such as web app Lucidchart. Google already partnered with 18 apps that have integrated Drive features. The post also explained how Google would let you tap into Drive’s storage and indexing features:

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[youtube=http://youtu.be/ZooybMt9sRQ]

Google released Gmail Meter today, which is a tool for analyzing your inbox that is similar to the Google Account Activity feature launched last month.

The Google Team announced Gmail Meter on the Official Gmail Blog. Google Apps Script Top Contributor Romain Vialard developed the Google Apps Script-powered feature after looking at his sent mail one day and noticing there were many things he wanted to know about his email habits.

The video above explains the tool, but here is a quick run-down: Gmail Meter sends an email on the first day of every month containing statistics about an Inbox for detailing a user’s emailing habits. Some of the data measured regards volume statistics, daily traffic, traffic patterns, email categories, times before first response, word count, thread lengths, and top senders and recipients.

A screenshot for each data measurement is below.

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[youtube=http://youtu.be/vT503jUG4Y4]

A leaked video suggests Microsoft’s world-renowned productivity suite will soon feature cloud-like options in an effort to curb Google Apps’ growing market share with its alternate offering.

The 30-second promo above is hosted on YouTube by Within Windows. It emphasizes “Office 15” as the suite’s newly re-branded name. It also focuses on the accessibility of the next iteration through remote access to documents, which is enabled by a normal sign-in procedure. The cloud options will tracks and store all of a user’s virtual papers in Microsoft’s cloud-based Sky Drive service.

Microsoft Office is dueling many cloud-based productivity suites, such as Google Apps, and it is steadily losing market share. The downward spiral even caused the once-great Word processing giant to embark on a smear campaign against Google, where it lambasted the Mountain View, Calif.-based Company as a shady advertiser with alternative motives.

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Google’s rumored alternative to Dropbox just got a name confirmation while suggesting third-party integration.

The Verge reported that online computing graphic tool Lucidchart implemented a link for integrating Google Drive to its control panel for automatic synchronizing to the cloud. The link quickly disappeared, but the leaked screen capture above seems to verify Google Drive’s name and a taste of what it can do.

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Just when the tech-world is seemingly about to explode with apps—apps for Android, apps for iPhone, apps for set-top boxes, apps for computers, apps for Facebook—Google adds to the bubbling pot with Google+ Hangout apps.

Google Product Manager Amit Fulay announced on Google+ today the first implementation of apps in the social network’s standout multi-person video chat feature:

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The Cloud storage Google Drive has been an on-again, off-again rumor for years.

Today, GigaOm’s Om Malik says Google Drive will release to the public in the first week in April.

I am told the big day is sometime during the first week of April 2012…Google is going to offer 1 Gb of storage space for free, but will charge for more storage. The market leader Dropbox currently offers 2 Gb for free. Google’s product will come with a local client and the web interface will look much like the Google Docs interface. Interestingly, it will launch for Google Apps customers and will be domain specific as well. Google has also built an API for third party apps with this service so folks can store content from other apps in the Google drive. My sources are impressed, so far with what they have seen.

This could be the last piece of the Cloud puzzle.
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Google Docs can now spell check threw through the Web.

Software Engineer Yew Jin Lim took to the official Google Docs blog this afternoon to explain how the Internet is helping Google Docs get smarter. The ambiguous and ever-adapting Googlebot is able to crawl cyberspace and adapt to words. The resulting action enables Google to improve suggestions during misspelled queries in Google Search. Well now, the same process is applied to Google Docs…

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Google Drive was rumored to launch for sometime now and looks to be coming even closer. Geek Wire reportedly obtained a screenshot of Drive from one of its readers. As you can see, Google Drive looks very similar to Google Docs, which can also upload any type of file. Below, Geek Wire enlarged the Google Drive favicon, perhaps exposing the service’s logo.

Along with a web based interface, Google Drive is also rumored to have a desktop application very similar to Dropbox, where users can push files to the cloud for access anywhere. There will also be deep Google Drive integration available on Android, several reports said.

Last week, WSJ reported Google Drive would launch in the coming weeks or months. Google Drive will be available for free, but premium versions will also be available for those who want more space.

Google Drive was already referenced to in Google Docs code. Maybe Google Drive will also be integrated somehow into Google Docs at some point. Expect to see Google Drive in the coming weeks.

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Stanford University in Palo Alto, Calif., is moving from VM Ware’s Zimbra to Google Apps for its entire staff and student-body, according to The Stanford Daily. Stanford has given Google Apps a trial for the past year and is finally ready to open it up campus-wide. Stanford will roll out Google Apps this spring with undergraduate students able to move to Gmail when they choose. Google Docs will then roll out in the summer. The full roll out of Google Apps across the campus cannot happen until Google enters into a Business Associate Agreement with the university.

Stanford is making the switch to Google Apps from Zimbra, an open source email software made available from VM Ware. Stanford’s Matthew Ricks said, “In delivering Google Apps to Stanford, we’re responding to the desires of the majority of our community,” which indicated Zimbra was not meeting the campus’ needs.

Google Apps will offer Stanford document creation from Google Docs through Gmail, management through Google Calendar, and more. Many other schools and organizations have also made the move to Google Apps while citing it to be the most affective. Thanks for spotting the title error, Dane!

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Rumors about Google Drive claim the product is Google’s new cloud file storage service. WSJ reported last night it is launching Google Drive in the coming weeks. Flickr user Sebastien Fuss (via GigaOm) discovered today that Google Docs is referencing the product through a code viewable in any browser, which reads: “Add to My Drive.” There is not any physical button in Google Docs, but the code reference is definitely interesting.

It should not be long before we see something out of Google. The Google Drive product will most likely integrate on Android and throughout its other services, like Google Docs and Google Plus.

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Google Drive has been rumored to launch for quite awhile as a competitor to the popular Dropbox. Google Drive will be a file locker for users to store files accessible from anywhere. Think Google Docs, but for files. Tonight, Wall Street Journal said Google would be launching Google Drive in the coming weeks or months, citing people familiar with the matter.

Google will most likely also release a Google Drive Android app. Users will be able to quickly grab the files they upload through the web and grab them for use on their phones.

WSJ said Google Drive will run for free, but it will cost more money as more data is used like Google Docs. We will keep you updated as the launch draws closer.

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Google just announced on the Android Google+ page that Google Docs for Android was updated with a few highly requested features. First off, the app now provides the ability to save documents for offline viewing through a “make it available offline” option and even updates the files automatically when connected to Wi-Fi. Offline documents can also be updated manually from within the new “Offline” section of the app.

Another new improvement included in the update is new features for tablet users including high-resolution versions of documents, the ability to swipe right and left between pages, and a slider at the bottom of docs to jump to a specific page.

The new Google Docs for Android is available from the Market now. You can learn everything you need to know about working with offline Docs here.

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Google Apps is a Google service that features several Web applications similar to traditional office suites. The services vary per edition but generally include Docs, Gmail, Calendar, Talk, Sites, Groups, Video, and Marketplace. Its popularity among students and educational institutions is rapidly increasing due to enhanced sharing features, accessibility and cost.

Google Apps for Education is just one edition that offers 25 GB of storage space per user for free through K-12 schools, colleges, and universities with up to 30,000 users. Forty-million active users currently use Google Apps, and according to US News & World Report, 61 of the Top 100 schools have switched to the educational service.

“Google Apps offers simple, powerful communication and collaboration tools for educational institutions of any size – all hosted by Google to minimize maintenance and reduce IT costs,” said Google Apps for Education on its website. “Google Apps is provided to educational institutions at no charge, and is hosted on the same enterprise-class infrastructure used by corporate and government customers.”

UC Berkeley announced Dec. 21 that they planned to make Google Apps for Education their new campus calendar and email system. “Operation Excellence” is a cost cutting initiative designed by the university to save $75 million annually. UC Berkeley currently offers their campus faculty, students and staff access to Microsoft software and Adobe Creative Suite free of charge. However, campus officials agreed to convert to Google Apps for Education in January 2012.

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Google has just begun rolling out a new Google Docs redesign, which features new menubars and a bigger focus on the content. Hasn’t it already been redesigned? Well — kinda, but this looks a ton better. Google highlights the changes:

• We made it clearer that your document is always saved, by showing “Saving…” right after you make a change and then “All changes saved” once it’s fully saved.

• We added an icon to the Share button so you can tell if your document is shared at a glance.

• If you’re looking for options that were previously under the Share button (e.g. “Email as attachment…”), you can now find these in the File menu.

• By default, the documents list automatically fits a comfortable number of documents on your screen (large desktop monitors show more, smaller laptop screens show fewer). We also added density options to give you more control:

Those of you that crunch numbers using Google Docs: The company has just added a cool new feature to the spreadsheets editor – merging cells vertically. In addition to the existing horizontal merging functionality, this new feature allows for some pretty complex layouts. Just drag the set of cells, hit the down arrow next to the merge icon and select Merge vertically. You can also assign headers to sets of rows. Why would anyone want to merge cells vertically? Google offers an example:

In the spirit of the NFL season, let’s say you want to host a football tournament for your friends. To make it easier for them to cast their votes on the winning team, you organize the NFL teams by conference and division in a Google spreadsheet. After applying vertical merges to all of the conference and division headers and horizontal merges across the team names in each conference, you’re ready to share with your friends for the tournament!

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Google Docs, the office productivity suite from everyone’s favorite search provider, has gotten updated with three new tools that Google says “put the fun in functional”. These are the format painter (finally!), fusion tables and drag & drop images. Format painter has been long in the coming and was arguably an important missing feature that probably put off some people from entrusting the cloud with their office productivity.

It’s real simple, just select a chunk of text and press the paintbrush button to copy its style (font, size, color and other formatting features) and apply it to one or more (double click the paintbrush button) blocks of text. Handy shortcuts are also available:

To copy the style of your selected text

• Mac: Ctrl+Option+C
• Windows: Ctrl+Alt+C

To apply any copied styles to whatever text you have selected:

• Mac: Ctrl+Option+V
• Windows: Ctrl+Alt+V

More on fusion tables and drag & drop images after the break.

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Announced by the company in a blog post, Google is now partnering with FedEx to offer Google Docs uploading inside of Print Online. Print Online is FedEx’s service that allows users to upload documents to be printed at a local FedEx stores for pickup. But what happens when you write your documents inside of Google Docs, and not Pages or Word? With the companies new partnership, you will now be able to upload files directly into Print Online from the cloud.

Tuesday, Google also announced in a blog post that support for one click Cloud Print has been added — along with the ability to add page numbers. As you can see in the screenshot after the break, Cloud Print is easy — with just one click you can print to any printer (as long as its setup) from any device or OS. The Cloud Print feature is currently available only in documents and spreadsheets. Furthermore, the new page numbers feature is a must for those of us who use the MLA format on a daily basis. The ability to add page numbers is definitely a feature Docs has been lacking..

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Strangely enough, offline mode in Gmail is a standalone web app (pictured above) rather than being baked into Gmail directly. Click for larger.

Google announced in a post over at the official Gmail blog that it is bringing offline functionality back to Gmail, Calendar and Docs. The feature had initially been enabled in select Google services via Gears, the company’s proprietary browser extension that was later retired in favor of HTML5. It took longer than expected to re-write the offline functionality in HTML5, though. This was in part because Google had to wait until the World Wide Web Consortium ratified new HTML5 features that allow for local browser storage and other technologies that make it possible for developers to write web apps which sync seamlessly between offline and always-on modes of operation.

Gmail offline will be available today, Google said, and offline for Google Calendar and Google Docs will be rolling out over the next week, starting today. In the case of Gmail, offline functionality is enabled via a Chrome Web Store app dubbed Offline Google Mail. As for Calendar and Docs, clicking the gear icon at the top right corner and choosing the Offline mode lets you view events from your calendars and RSVP to appointments while offline, as well as view your Google documents and spreadsheets. Offline Docs editing isn’t supported yet, but Google is “working hard to make it a reality”.

The question is, will you care about working offline now that mobile/broadband Internet and wireless hotspots have become ubiquitous?  (YES!)

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